Session Chair Resource Page

Welcome to the WEAO 2025 Conference Technical Program –
Technical Session Chair Page
LINK TO SESSION CHAIR XCD LOGIN PORTAL:
From this portal you will be able to monitor / access the following for your assigned session:
1. Presenter / Speaker Registration Status
2.Draft and Final Technical Paper Uploads
3.Required Form Uploads (Speaker Bio & Copyright Release)
4.Presentation (ppt or pptx) Uploads
SESSION CHAIR REFERENCE GUIDELINES:
WEAO Session Chair General Guideline
WEAO Session Chair On-Site At-Conference Guideline
LINK TO SPEAKER RESOURCE PAGE:
1.This page contains Presenter Guideline Documents, Templates, and Required Forms
2.This page also includes a link to the Presenter XCD Web Portal where they can login for all file uploads
IMPORTANT SESSION CHAIR DATES & DEADLINES:
Details on all of these items are contained in the WEAO Session Chair General Guideline (link above)
Early Bird Conference Registration Deadline: Feb. 16, 2025
2025 Conference Registration Link
ALL Session Chairs Must Be Registered Either As Conference Registrant Or As An Exhibitor Staff Member.
Session Chair First Contact with Presenters Jan. 20, 2025
Session Chair Reminder to Presenters – Draft Paper Due in 1 Week Feb. 14, 2025
Presenter Deadline Draft Paper Submission to Session Chairs / Uploaded to XCD: Feb. 21, 2025
Session Chair DEADLINE Mar. 7, 2025
Draft Paper Review Comments Due Back to Presenters
-Also issue reminder to Presenters of Upcoming Due Dates
Session Chair Reminder to Presenters Final Paper, Bio, Copyright Release Due in 1 week Mar. 14, 2025
Session Chair Reminder to Presenters Final Paper, Bio, Copyright Release Due in 1 day Mar. 20, 2025
Presenter Deadline Final Paper, Bio, Copyright Release Due Mar. 21, 2025
Failure to meet this date may result in presentation withdrawal
Presenter Deadline Draft Presentation (Power Point) Due: Mar. 28, 2025
Session Chair Deadline – Presentation Comments Due back to Presenters Apr. 02, 2025
Presenter Deadline Final Presentation (Power Point) Due: Apr. 07, 2025
CONTACT INFORMATION:
Should you have any questions or concerns, please contact your session chairs, or techprogram@weaocommittee.org.